Faculty Forms & Guidelines
The following forms are to be used for requests for reimbursement/payment.
- You must submit originals of all receipts; photocopies will not be accepted.
- All receipts must be itemized, for example, detailed receipts from restaurants and hotels indicating food/services received.
- Request for Payment Form (.xlsx)
Use this form for all expenses other than those that are travel-related.
- Travel Pre-Authorization Form (.xlsx)
Use this form for international travel and for conferences at which you are not presenting.
- Travel Accounting Form (.xlsx)
Please use this form to account for expenses incurred during travel. All mileage charges should include a Map Quest printout available via: http://www.mapquest.com/
- Travel/Cash Advance Request (.xlsx)
Please use this form to request cash advances for travel.
- Missing Receipt Form (.xlsx)
In the event you have misplaced a receipt, this form must be completed and submitted with your request for payment.
- Honorarium Tax Form(.pdf)
Individuals receiving an honorarium for any reason must have a W-9 tax form on file with the college.
Travel with Students
Additional information for faculty traveling off campus with students is available on the Travel with Students page http://www.stonehill.edu/X18649.xml.
If you have any questions regarding these forms, please contact Mary Boyd at (508) 565-1650, or firstname.lastname@example.org.